Section ADM.01.07 — Tribal Records

(a) Minutes shall be taken in relation to the discussion and actions at any in-session meeting.

(b) The Council shall regularly, following meetings, publish and distribute directives identifying actions taken by the Council during an in-session Council meeting to Tribal departments, the Mohican News and interested Tribal members upon request. Such publication may be in electronic format, in order that all members of the community may be informed on the nature of the tribal business transacted.

(c) Within 36-hours of the conclusion of an in-session Council meeting, a motions list corresponding to agenda items shall be prepared and distributed to the Council. Such motions list shall report the agenda item by name and all corresponding motions regardless of whether they pass, fail or die for lack of a second.

(d) The condensed minutes of prior in-session Council meeting(s) shall be presented to the Council for approval at the next Regular Council Meeting, except in exigent situations. In those situations, the condensed meeting minutes shall be presented no later than 30-calendar days after the meeting.

(e) Electronic record.

(1) The Tribal Secretary shall ensure that an audio and/or visual recording is made of the open session portion of in-session Council meetings and shall be the custodian of such recording(s).

(2) The recording requirement may be waived by the Council when there are technical problems that prevent such recording. The Tribal Secretary shall take minutes if there is no audio and/or visual recording of the in-session Council meeting.

(3) Any Member may review the recording of the in-session Council meeting upon making arrangements to do so with the Tribal Secretary (or, if such record has been transferred to the tribal archives, with staff at the Community's library/museum).

(4) Other than the recording by the Tribal Secretary and any security or surveillance recordings, no audio- or visual recordings shall be made of Council meetings.

(f) A copy of the minutes from each in-session Council meeting shall be maintained in the Community's archives.

(g) The Community's monthly financial statements and annual financial audits are open for review by Members. Such review shall take place at the Tribal President's office and copies of the documents may not be removed.