Section ADM.01.14 — Meeting Agendas

(a) Persons submitting issues for inclusion on a Council meeting agenda shall provide a written summary, with appropriate supporting documents, of the issue to the Tribal Secretary or designee in a timely manner.

(b) A proposed agenda for each in-session Council meeting shall be identified and posted at the tribal posting places and on the tribal website prior to the meeting in accordance with the requirements under this ordinance for the applicable type of meeting.

(c) The agenda shall identify items submitted for discussion by the Council as well as the full name of the person presenting the item and the presenter's job title or the name of the committee or entity the presenter represents.

(d) The agenda for each regular in-session meeting shall include an "open agenda" portion of the meeting.

(1) The open agenda portion of the meeting provides an opportunity for tribal members to provide comments and/or ask questions on any tribal-related matter. No personnel issues will be discussed during open agenda.

(2) Open agenda typically will be included on the agenda to be held at a particular time during the meeting.

(A) If another agenda item is under discussion at that time, that item will be tabled until the open agenda discussion is complete.

(B) When a meeting agenda is complete, but for open agenda, the open agenda will be held as the last issue for discussion at the meeting prior to the meeting adjourning instead of it being held at the scheduled time.

(3) No motions or resolutions may be adopted during open agenda.

(e) Agenda items offered by Council members shall be placed on the agenda as requested by the presenting Council members, except as provided for under subsection (f).

(f) The President, or Vice-President in the President's absence, shall have final approval of the proposed agenda prior to posting for a meeting, including determining whether items submitted for discussion are placed on the proposed agenda for a particular meeting and whether an item should be in the open or the executive session of that meeting.

(g) The Council shall review the proposed meeting agenda at the beginning of each in-session meeting and may make modifications, such as to add, remove or move items on the agenda, before the agenda is approved by the Council. The meeting shall then be conducted in accordance with that agenda. However, Council may by motion vary from the approved agenda in exceptional circumstances.

(h) An opportunity for open discussion, including tribal member comments, will be provided prior to Council action, if any, on each agenda item.